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Terms and Conditions - International Courses in Brighton and Hove

Please ensure you read and understand these Terms and Conditions very carefully before signing your application form.

1. PAYMENT OF FEES

1.1. If you are applying for a Tier 4 visa you must pay full course fees with your application to secure a place on a course.
1.2. If you do not need a Tier 4 visa to study you must pay a minimum £1,000 deposit or full course fees with your application to secure a place on a course.
1.3. Full payment of fees is required on or before the course start date. You will not be allowed to join your class until full fees have been paid.
1.4. If you require a Certificate of Acceptance of Studies (CAS) we will only issue this once we have received your full course fees.
1.5. If you require a visa letter we will only issue this once we have received your deposit.
1.6. If you are receiving financial sponsorship we require a letter from an official body stating you will be studying at City College Brighton and Hove, your name and the course you will be studying.
1.7. No instalment payments are permitted to students who are assessed as International Fee payers.


2. CANCELLATIONS AND REFUNDS

2.1. The College does not adjust fees for withdrawals or give refunds except in exceptional circumstances and with the agreement of the Director of Finance.
2.2. If you cancel your course less than 4 weeks before scheduled arrival we will refund fees paid except for £1,000 deposit and £50 accommodation booking fee.
2.3. If you cancel your 4 weeks or more before scheduled arrival we will refund fees paid except for £250 admin fee and £50 accommodation booking fee.
2.4. If the College has issued a Certificate of Acceptance of Studies (CAS) we will cancel the CAS.
2.5. If you cancel your course or accommodation after arrival no tuition or accommodation refunds can be made.
2.6. The College will not refund any fees for absence, late arrival, early departure or illness.
2.7. In some exceptional circumstances we may agree to postpone the day you start your programme. You must inform us of your late arrival at least 2 weeks before your original course start date.
2.8. The College reserves the right to expel a student for serious misconduct without refund of fees.
2.9. Where the College decides to close, cancel or significantly change the course the student will be offered an alternative course or a full refund will be given.
2.10. If a student does not achieve the required entry level for the course the College will offer an alternative course at an appropriate level. If no suitable course is available a full refund will be given, less £250 administration fee.
2.11. If a student has applied to City College via an agency any request for a refund must be made through the agency.


3. VISA REFUSAL

3.1. If a student is refused a UK student visa before the course starts, City College will refund money paid minus a £250 administration fee.
3.2. The refund request must be submitted within 30 days of the refusal and students will need to provide a copy of the refusal letter from UK Border Agency to qualify for the refund.
3.3. The College reserves the right to keep the full deposit (£1,000) if there is any evidence that the refusal was due to failure to have adequate funds in place, failure to supply all documents required for a successful application or if fraudulent documents were used.


4. PAYMENT OF REFUNDS

4.1. The College will make refunds only to the person or agency that paid the fees. Any costs incurred by the College will be deducted from the refund.
4.2. If a payment is made by credit/debit card then the refund will be made directly back to the same credit/debit card
4.3. All other refunds are payable by crossed cheque or bank transfer (to the account of the person who made the payment).
4.4. All payments will be made in Sterling.
4.5. Cash refunds will not be made under any circumstances.
4.6. Refunds take a minimum of 6-8 weeks to process.
 

 5. VISAS

5.1. If you require a Tier 4 student visa, you will need a Confirmation of Acceptance for Studies (CAS) before making your visa application.
5.2. If you require a Student Visitor Visa you will require a visa letter before making your visa application.
5.3. We will only issue a CAS or visa letter if we believe the applicant genuinely intends to study and they have met all entry requirements.
5.4. We reserve the right to withdraw or not issue a CAS or visa letter if we believe a student’s visa application will not be successful.
5.5. It is a UKVI requirement that students demonstrate they have sufficient funds. In order to issue a CAS we will need to see evidence that applicants have enough money for their fees and living costs.
5.6. You must inform us of any changes to your visa status, if you undertake any employment in the UK and of any changes to your contact details.
5.7. If you do not comply with the terms of your visa it is our duty to inform UKVI.

 

6. HOMESTAY ACCOMMODATION

6.1. If you require City College to arrange accommodation you will be charged a non-refundable accommodation booking fee of £50. We cannot supply any homestay address until we have received this payment.
6.2. You must book accommodation at least 2 weeks before arrival. Accommodation booked with less than 2 weeks’ notice cannot be guaranteed.
6.3. Accommodation is booked Saturday to Saturday or Sunday to Sunday. If you wish to stay extra days you will be charged a daily rate for up to 3 nights. More than 3 nights will be charged at the full weekly rate.
6.4. City College aims to send students the homestay details at least one week before their arrival date.
6.5. We will always try to accommodate your requirements but in some circumstances this may not always be possible.
6.6. Students must pay a minimum of 4 weeks accommodation at time of booking, or full accommodation fees if less than 4 weeks.

6.7. Upon arrival students staying in accommodation arranged by the college will follow a payment plan whereby they must make further payments 2 weeks' after arrival, then every 4 weeks. This will include a 2-week damage deposit held by the college.
6.8. If students wish to change or cancel their accommodation they must inform the College and the host family in writing at least two weeks before the change or cancellation date. If this is not done students will lose their damage deposit (except in exceptional circumstances).
6.9. If students wish to change their accommodation they will be charged an additional accommodation finding fee (except in exceptional circumstances).
6.10. If students change homestay it is their responsibility to arrange transport. City College will not be liable for any transport charges.
6.11. City College reserves the right to not arrange accommodation if we believe students have behaved unreasonably.
 

7. PROMOTIONAL VIDEOS AND PHOTOGRAPHY

7.1. City College or its representatives may take photographs and videos of classes or other school activities which may be used for promotional purposes. If students do not wish to appear in any promotional materials they must advise us at the time of booking.
 

8. ATTENDANCE

8.1. The College expects you to attend 100% of your classes. If your attendance falls below 80% they may be withdrawn from the course and no refund will be given. Students will only receive a leaving certificate if their attendance has been 80% or more. Periods of absence due to accident or sickness are not refundable. You are strongly advised to take out appropriate insurance before your departure.


9. HOLIDAYS

9.1. City College is closed on all recognised UK public holidays. No refunds will be made for classes not taking place on these dates.
9.2. If you plan to take a holiday during your course you will need to discuss this with us at time of application. Permission for holidays is at the discretion of academic staff and subject to visa regulations. Please contact us to discuss this.


10. DATA PROTECTION

10.1. City College collects information about all its staff and learners for various administrative, academic and health and safety reasons. Under the Data Protection Act 1998 we need your consent to do this.
10.2. By agreeing to the terms and conditions you are consenting to City College Brighton and Hove processing personal data contained on this form, or other data which the College may obtain from yourself or other people.
10.3. The information you provide may be shared with other appropriate external organisations.